Executive Project Support Officer

About this role

The EPSO provides comprehensive executive, project, and administrative support across the HSC unit to enable effective day to day operations and ensure organisational priorities and statutory obligations are delivered on time. It supports planning and coordination activities at the strategic, business, and operational levels, including the provision of confidential secretariat services, preparation and quality assurance of senior executive, departmental, and ministerial correspondence, and maintenance of accurate electronic records. The position monitors and reports on projects and initiatives, tracking progress against milestones, identifying risks and dependencies, and ensuring emerging issues are escalated as required.

The role also supports financial administration by assisting with the management and monitoring of the HSC budget, including expenditure tracking, reconciliations, and contribution to financial reporting processes. Through research, analysis, and sound judgement, the EPSO contributes to informed decision making and provides advice to staff and stakeholders. In addition, the position undertakes a broad range of administrative functions such as coordinating travel, meetings, events, and conferences, preparing and distributing internal and external communications, and delivering high quality executive support to the Director, HSC.

The role requires strong capability in using Microsoft applications and enterprise systems, including tools for document management, reporting, workflow, and data analysis. Familiarity with platforms such as Dynamics, Visio, Excel, PowerPoint, Power BI, OneDrive, and financial and record management systems is preferable. Demonstrated experience in providing executive and project support is highly desirable, along with experience coordinating travel arrangements, bookings, and events. Exposure to administrative support for budgets or financial portfolios, including basic financial tracking and reporting, will also be well regarded.

The role description will outline any qualifications, licences and specific requirements of the role. If you are interested in this job we encourage you to read the attached role description and talk to the contact officer.

• Applications will remain current for a period of up to 12 months and may be considered for other vacancies (identical or similar).

• Appointments are subject to criminal history checks in accordance with section 52 of the Public Sector Act 2022 .

• Prior to appointment, current and previous public sector employees are required to disclose any history of serious disciplinary action in accordance with section 71 of the Public Sector Act 2022 .

• All employees are required to disclose any interest/s that conflict, may conflict or may be perceived to conflict with the discharge of their duties in accordance with section 89, 182 or 183 of the Public Sector Act 2022 .

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