Public Roles

Handling gaps, contracts and career changes

How to present employment gaps, short contracts, short tenures and career changes clearly and honestly.

Employment histories often include gaps, short contracts, career changes or early roles that no longer seem relevant. The consistent principle through all of them is to present the timeline clearly and keep any explanation brief.

Gaps

A chronological resume with a visible gap is generally easier to follow than a format arranged to obscure the timeline. Skills-based layouts make the sequence hard to reconstruct, which invites more questions than the gap itself would. Keep the chronological layout, let the gap show, and be ready with a short factual explanation if it is raised.

You do not owe anyone your private circumstances. Time out for caring responsibilities, health, study, travel or a slow job market is common, and "I took time out for family reasons" or "for personal reasons" is a complete answer. The resume itself needs no explanatory note. If the time included unpaid work related to your field, volunteering, freelance projects, substantial study, that can sit in the experience section as a role, because it was real work whether or not it was paid.

One caution: keep your resume dates consistent with what you will enter in application forms, which often require exact months.

Short contracts

A run of short contracts looks fragmented listed as six separate jobs, when it was really continuous work in your field. A practical fix is an umbrella entry: present the contracting period as one engagement, under "Independent contractor" or your business name, with the full date range and a short summary of the body of work, the kinds of services, the range of clients, typical project sizes. Underneath, list the significant engagements: the client, what you did, and where relevant the agency you worked through ("Project manager, [Department] via [agency]").

The period then reads as coherent work rather than a scatter of two-month entries, and the intervals between contracts need no accounting, because within a contracting period they are not gaps. The same structure suits non-ongoing and labour-hire arrangements, using the correct terms for how you were engaged. Short permanent stints early in a career can be grouped as the format article describes: one "Other experience" line covering the period and naming the roles.

Short tenures

Even without a gap, a series of short roles may prompt a question about the circumstances, so it helps to have a brief explanation ready.

My own approach is to leave short tenures on the resume exactly as they happened and not explain them there. My history has a couple of short stints rather than gaps, and it has been raised in interviews more than once. Each time the explanation was straightforward: one short tenure was because I was promoted out of the role early, and another was because I needed to return home to Sydney for family reasons. A brief, honest explanation of that kind may be all that is needed if the subject comes up.

Where the explanation belongs matters. A line on the resume justifying why you left after eight months is too much for the page and draws attention to the thing it is trying to settle. Let the resume show what happened and keep the why for the interview, where it can be a sentence in a conversation. As with gaps, the sentence can stay general: "for family reasons" is enough.

Older roles and how far back to go

The mechanics of compressing old roles are in the resume format article. The decision behind them is how far back to go, and views differ. Many reviewers care mainly about the last ten to fifteen years; a complete history, heavily condensed at the far end, avoids questions about what came before. A reasonable approach is to choose your starting point, show the roles from there forward without holes, and let detail taper to almost nothing. If age discrimination concerns you, trimming to a fifteen-to-twenty-year window and leaving out your graduation year are both accepted practices; keep whatever you show accurate, since referee and records checks cover the history you present.

Relevance, covered in the format article, applies here too: old roles unrelated to the field may simply not belong, regardless of how they are condensed.

Career changes

If you are returning to an earlier field, say a decade in financial services, then a decade in health, and now applying back into finance, your most relevant experience sits mid-chronology where a quick read can miss it. The order of the work history should not change; the career profile is the fix. Compose it from your whole history and lead with the earlier expertise: the years in the target field, the results from that period, the skills that transfer. Highlights can carry older examples for the same reason, since relevance decides what goes up top, not recency.

For a change into a genuinely new field, the same logic runs through transferable skills: identify what the target roles require, then build the profile and highlights around the matching capabilities, substantiated by whichever parts of your history produced them.

This is one article from The Career Guide, Public Roles’ first-person series on APS recruitment: shared advice, not official policy.