Administration Officer Pharmacy

About this role

Employment Type : Temporary Part Time until January 2027 Position Classification : Administration Officer Level 3 Remuneration : $37.27 - $38.44 Per Hour + Super Hours Per Week : 24 Requisition ID : REQ680812 Location : Tamworth Hospital Closing Date : Wednesday 05 August Make a difference behind the scenes in healthcare Are you an organised and detail-focused administration professional looking for a rewarding role where your work supports the delivery of quality patient care? Join the Pharmacy team at Tamworth Hospital and become an essential part of a service that makes a difference every day. About the Role An exciting opportunity exists for an Administration Officer to join the Pharmacy Department at Tamworth Hospital. Working closely with the Pharmacy Manager and wider team, you will provide high-quality administrative support to ensure the smooth and efficient operation of the department. This varied role combines administration, coordination, customer service and stakeholder engagement, with opportunities to contribute across a range of activities. Your responsibilities will include: • Providing professional customer service as the first point of contact for telephone, email and face-to-face enquiries. • Supporting day-to-day administrative functions including filing, record management and organisational activities. • Managing and ordering pharmacy consumables and monitoring stock requirements. • Assisting with HealthRoster and roster-related administration. • Providing recruitment support, including onboarding activities for new staff. • Preparing meeting documentation, agendas and minutes. • Supporting diary management and administrative tasks for the Pharmacy Director. • Assisting with financial and administrative processes including purchase requisitions, receipting, invoices, reports and data entry. • Coordinating correspondence and ensuring actions are tracked and completed within required timeframes. • Maintaining accurate records in accordance with NSW Health policies and State Records Management requirements. • Building positive working relationships with staff, patients, visitors and stakeholders across the hospital. About You We are seeking a proactive and reliable administration professional who takes pride in delivering accurate, high-quality work. You will bring: • Strong organisational skills and excellent attention to detail. • The ability to prioritise competing tasks and meet deadlines in a busy environment. • A professional and customer-focused approach. • Strong communication skills and the ability to build effective working relationships. • Confidence using computer systems and administrative software. • The ability to work independently while contributing positively to a team environment. Experience within a healthcare or administrative setting is desirable; however, the ability to learn, adapt and contribute to a supportive team is highly valued. About the Team The Pharmacy Department at Tamworth Hospital provides essential pharmacy services that support safe and effective patient care. You will join a dedicated team committed to excellence, collaboration and improving health outcomes for the local community. This role provides the opportunity to work alongside experienced healthcare professionals in a dynamic environment where your contribution directly supports patient services. Why join Hunter New England Health? • Be part of one of the largest and most diverse Local Health Districts in NSW • Influence digital solutions that directly support patient care and clinical outcomes • Salary packaging options • Work collaboratively with passionate clinicians and digital health professionals • Enjoy career development opportunities within NSW Health • Make a real difference across a large, complex health service • Fitness Passport for you and your family What you'll be doing Provide an efficient and effective administrative/clerical service. Need more information? 1) Click here for the Position Description 2) Find out more about applying for this position For role related queries or questions contact Zalie Formann on Zalie.Formann@health.nsw.gov.au Information for Applicants: Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2 Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp This is a Category A position . Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy. Salary Packaging : is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23. To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa. We are unable to accommodate visa sponsorship for applicants requiring a visa for this position. At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact hnelhd-diversity@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process. Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses. An eligibility list will be created for future temporary part time vacancies. Connect with us on Facebook and LinkedIn ! .