Administrative Assistant - Karitane

About this role

POSITION TITLE: Administrative Assistant DEPARTMENT: Randwick Parenting Centre, Integrated Care OPERATIONAL BASE: Randwick STATUS: Contracted Part-time – 6 hours per week HOURS: 1 day per week – 8.30am – 3.00pm (6 hours per day) CLASSIFICATION: Administration Officer Level 2A VACCINATION CATEGORY: A - High Risk (including influenza Vaccinations) RESPONSIBLE TO: Director Clinical Services, Karitane via Service Manager We are seeking a skilled and reliable Administration Assistant to job share the administrative role at Karitane Parenting Centre in Randwick. PURPOSE This role is a shared administrative position that provides one day per week of dedicated support to Clinical staff. The role is responsible for delivering high quality customer service through regular client contact and proactive communication. It ensures the efficient and timely coordination of a range of administrative functions, including managing queries, scheduling appointments, organising resources, and maintaining a safe and orderly working environment. Karitane staff provide safe, effective, quality care consistent with the organisation’s mission, philosophy, values and standards of care, and adhere to the Professional Code of Conduct. Karitane is committed to providing a safe, inclusive, and empowering environment for all children and young people. We are dedicated to upholding the Child Safe Standards, all staff share responsibility for maintaining a child-safe culture. KEY SELECTION CRITERIA ( each criteria below must be addressed in your cover letter) 1. Secretarial/ Administration Experience 2. Demonstrated high level of communication and interpersonal skills. 3. Demonstrated computer skills utilising Microsoft Office Programs 4. Ability to work as part of a team. 5. Experience in data entry 6. Experience using Health Database Systems e.g. Patient Administration System (PAS), Electronic Medical Records (EMR) or willingness to learn same 7. Experience in preparing correspondence and reports 8. Demonstrated organisational & prioritisation skills CONDITIONS OF EMPLOYMENT Various employment status is in accordance with the Named NSW (Non - Declared) Affiliated Health Organisations’ Affiliated Health Organisations’ Health Employees Agreement. Shift times and days may be varied according to the needs of the organisation. Karitane services are provided at a number of sites within the Sydney Metropolitan Area and across NSW. The majority of Karitane services close for approximately two weeks over the Christmas/New Year period, during which time employees are required to take leave. Karitane supports a smoke free environment including grounds, buildings and vehicles. Applicants will have a commitment to EEO & WHS, ethical practice and the principles of cultural diversity. Relevant Police Check, Working with Children Check, Apprehended Violence Orders and prior employment checks, including relevant disciplinary proceedings, will be conducted on recommended applicants VACCINATIONS • Category A workers are required to meet and maintain the vaccination criteria (as per the current NSW Health policy directive) including annual influenza vaccinations. At least three doses of a COVID-19 vaccine will be required to provide a record of your COVID-19 vaccination status if successful. Annual Influenza vaccinations are mandatory. STATEMENT OF DUTIES Listed are the primary duties of this role and the Performance Standards required to undertake the duties. • Providing efficient clerical assistance and prioritise duties effectively. • Creating a polite and courteous interface between the staff, clients and public. • Ensuring accurate and timely completion of all records. Full advert and position description can be found on our Karitane website Careers at Karitane | Join Our Team & Support Families Inquiries and applications addressing the key selection criteria should be addressed to: Becky Jean Becky.Jean@health.nsw.gov.au | 0419 990 780 | Mon-Thurs Your application to include a cover letter and Resume can be submitted via this link: vacancies/job/view/30 Close date: Wednesday 29th July 2026