ASO5 Executive Coordinator

About this role

Are you a highly organised, solutions-focused professional who thrives in a fast-paced executive environment? We’re looking for an exceptional Executive Coordinator on a temporary 12 month contract (possibility of ongoing) to play a pivotal role at the centre of parliamentary operations, supporting executive leadership, and enabling the smooth functioning of a dynamic and high-profile office. This is a unique opportunity to contribute to the effective delivery of services that underpin South Australia’s parliamentary system—working at the heart of decision-making, coordination, and governance. About the role As Executive Coordinator, you will provide high-level executive, administrative, and coordination support to the senior executive of the Joint Parliamentary Service. You will act as a trusted point of contact, exercising judgment to ensure priorities are managed seamlessly, communications are handled with discretion, and business operations run efficiently. Key responsibilities • Deliver proactive, high-quality executive support to the Executive Officer, exercising judgment in strategic diary and priority management. • Manage and coordinate workflows across the Office of the Executive Officer, triaging matters across divisions in line with strategic priorities and organisational commitments. • Coordinate and quality-assure briefings (including Joint Parliamentary Service Committee briefings), correspondence, and documentation to ensure accuracy, clarity, and timeliness to support informed decision-making. • Synthesise complex information into clear concise summaries and communications. • Facilitate communication across parliamentary offices, stakeholders, and external partners. • Support the planning and delivery of meetings, committees, and key events. • Manage sensitive information with professionalism, judgment, and confidentiality. • Identify opportunities to improve processes and enhance operational efficiency. • Coordinating and overseeing strategic and operational projects to support delivery, manage risks, and inform executive decision-making What you’ll bring • Strong organisational skills with the ability to manage competing priorities and deadlines. • Excellent written and verbal communication, with attention to detail. • Demonstrated ability to analyse and synthesise complex information concisely. • Sound judgement and discretion when handling confidential or politically sensitive matters. • A collaborative mindset and the ability to build effective working relationships. • Initiative, adaptability and a commitment to continuous improvement. Why join us? This role offers a rare chance to work in a purpose-driven environment that directly supports parliamentary democracy in South Australia. You’ll be part of a professional and collaborative team, where your contribution is valued and your skills are put to meaningful use every day. Applications To apply, please submit your resume and a brief statement outlining your suitability for the role. --> -->