EOI - Administration Officer - Mount Gravatt State High School

About this role

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

Mount Gravatt State High School:

Learning at Mount Gravatt High is paramount and structured under Four Pillars - Academic, Cultural, Sport and Community, which provides our students with additional curriculum and extra-curriculum opportunities. Our Four Pillars create a sense of belonging and enables students to develop and be recognised for their individual strengths.

About the Role:

This is an exciting opportunity to contribute to the effective operation of our school in a varied and rewarding role. You'll work within a supportive team environment where your skills and initiative will help deliver quality services to students, staff and the wider school community.

Responsibilities Include:

• Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary, provide Injury Management support for staff.

• Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.

• Assist the Principal/Executive Principal/Business Manager in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.

• Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal/Executive Principal/Business Manager, including research of professional development opportunities for support staff.

• Develop, monitor and track Blue Card processes and Accumulated Days Off (ADO) arrangements, assist with timesheet recording and signatories for support staff and provide advice to staff of leave entitlements

• Under the direction Principal/Executive Principal/Business Manager, organise and manage supply and contract placements for both teaching and support staff.

• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements

• Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information. Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.

• Assist with the day to day management of the school's financial activities, including identifying problems, negotiating with program managers, conducting research, seeking advice and recommending solutions.

• Assist the Business Manager with the management and coordination of resources, asset management and facilities, including regular stocktakes, scheduling and managing maintenance activities, facility hire, conducting inspections to ensure building and facilities comply with all security and safety requirements for all users.

• Support the Business Manager with capital works projects and coordinate minor works, including management of maintenance requirements in accordance with the Maintenance Assessment Report and school needs, this may include use of external operating system.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history);

• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applicants need to be a current Queensland Government employee to be eligible to apply.

Applications from recruitment agencies will not be accepted.