APS4 Executive Assistant (Non Ongoing)

About this role

8-Month Non-Ongoing Opportunity Are you an organised, proactive professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to provide high-level administrative and executive support within a respected Australian Government agency. This is an excellent opportunity for someone who enjoys working in a dynamic environment, has exceptional attention to detail, and can confidently manage competing priorities while maintaining professionalism and discretion. About the Role: As the Executive Assistant, you will provide dedicated support to a senior executive within a high-profile branch responsible for investigations, legal services, oversight functions and complex stakeholder engagement. You will play a key role in ensuring the smooth operation of the executive office by managing priorities, coordinating activities, and building strong relationships across the organisation. Key Responsibilities • Manage executive calendars, inboxes and appointments. • Coordinate domestic travel arrangements and itineraries. • Prepare meeting agendas, briefing materials, correspondence and presentations. • Take accurate meeting minutes and follow up on action items. • Manage correspondence, enquiries and administrative requests. • Support branch administration, including onboarding, visitor management, stationery and mail services. • Develop and maintain positive relationships with internal and external stakeholders. • Provide assistance to other Executive Assistants and senior leaders as required. • Undertake additional administrative duties as directed. About You: You are a highly organised and adaptable Executive Assistant who enjoys working in a collaborative team environment. You are confident working with senior executives and can manage sensitive information with the highest level of confidentiality. You will demonstrate: • Previous experience providing executive or high-level administrative support. • Excellent organisational and time management skills. • Outstanding written and verbal communication skills. • Strong interpersonal skills and the ability to build productive stakeholder relationships. • High attention to detail and sound judgement. • The ability to prioritise multiple tasks and meet competing deadlines. • Professionalism, discretion and a commitment to confidentiality. • A proactive, solutions-focused approach to your work. What's on Offer • APS Level 4 • Salary: $78,947 – $83,576 plus superannuation • 8-month non-ongoing opportunity • Full-time or part-time arrangements considered • Canberra location • Opportunity to work alongside senior executives within a professional and collaborative environment. • Flexible working arrangements may be available, with attendance in the Canberra office required for part of the working week based on operational requirements. To be considered, applicants must: • Be eligible to obtain and maintain an Australian Government Baseline Security Clearance. • Be able to work from the Canberra office For a further private and confidential discussion please contact Sam Pack on spack@dfp.com.au or 03 8632 9950 amd apply online Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application. DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs. By clicking 'apply', you give consent that DFP may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP process your personal information please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us-1/policies. Do not submit any sensitive personal information in your resume.